Nursery admissions

Nursery Admissions

The information below is to help guide prospective parents through
our Admissions process and provide clarification of year-groups, ages and
minimum attendance. Please note that we do not take children outside their chronological age group unless there are exceptional circumstances and at the sole discretion of the Nursery Manager. Our full Admissions policy is available for download below our Admissions Q&A section below.

Online Registration Form

We have an online Registration Form for the Nursery.
Please click below to register your child.
NURSERY REGISTRATION FORM
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Nursery Class structure

ROOM / YEAR GROUPAGEAPPROX. NUMBER OF PLACESMINIMUM ATTENDANCE
CaterpillarsChildren from age of 2222 days a week
LadybirdsChildren from age of 2222 days a week
ButterfliesRotation of:
Children from age 2.5+
Children in their pre-school year
30

36
3 days a week
DragonfliesChildren in their pre-school year443 days a week

NURSERY ADMISSIONS
your questions

How do I apply for a place at the Nursery?

Parents should apply at any point after birth using the online application form and make a bank transfer of the £50 registration fee directly to the bank account detailed on the form.  Please note that there may be times where we stop accepting registration forms if the age group is heavily oversubscribed. 

When allocating places, priority is given to children who are:

  • Children of The Villa employees
  • Children who have siblings already attending The Villa (present and then past)

In addition, the Nursery may take into account the following factors:

  • Availability of spaces; taking into account the staff/child ratios, the age of the child and the applicants’ registration requirements
  • When the application is received
  • The Nursery’s ability to provide the facilities for the welfare of the child
  • Extenuating circumstances affecting the child’s welfare or his/her family
  • The Villa’s perception of the family’s long term commitment to the Nursery and/or School

When can I look round the Nursery?

Generally, tours can be arranged on Wednesdays, Thursdays, and Fridays between 10 and 11am. Please email the Registrar to arrange a visit with suitable dates.

Is there a waiting list?

  • If we are unable to offer a place, the child will automatically remain on the waiting list for possible admission the following Autumn, as and when places become available
  • We have a long waiting list and regrettably it isn’t possible for us to keep parents regularly updated with regards to a child’s position on the list. If your circumstances change after you have registered and you are no longer looking for a place at the nursery, we would be very grateful if you could let us know

When is the Nursery intake?

The main Nursery intake takes place between September and November each year.

When might I receive the offer of a place?

  • Offers are dependent on the child’s age, the date of application, how many children are moving into other settings and the number of current children increasing their attendance. This means that there is no official offer date/period.
  • An offer is made in writing and sent by email/post.

What’s the procedure for accepting a place?

  • In order to accept a place, parents must confirm acceptance, bring their original birth certificate (we will then copy) or provide a legally certified copy and pay the deposit by the deadline stated in the offer letter.  If no response has been received by the specified deadline, the place will be re-offered to another child on the waiting list. The deposit is currently £750 which is subject to a 14-day cooling off period from the date of the offer letter.  After this time, the deposit will be retained. 
  • The deposit is refunded after the account has been settled

How do you go about settling in a child?

The first few days at Nursery can be an emotional time and settling children in is one of our major priorities.  Start dates are staggered to enable all new children to have individual attention from their key worker.  Session times for their first three days are shorter to allow children to ease gently into their new environment.  Settling-in days take place on the days that a child will actually be here long term. For example, if a child is here on a Monday and Tuesday each week, he or she will settle-in on a Monday and Tuesday in the first week and Monday of the following week.  The start date is day one of the settling-in period.  Settling-in days are charged at the full (9am-4pm) rate despite being shorter days so that our staff can provide every child with a smooth transition to The Villa.

For the first two days, we ask that parents stay in the room with their child (or on site) and the hours of attendance are as follows:

Day One: 9.30am – 11.30am

Day Two: 9.30am – 12.30pm (includes lunch)

On the third day, if your child is settling well, you may leave the Nursery but you must be easily contactable and able to return if asked.

Day Three: 9.30am – 3.00pm

We encourage all parents to bring in special toys or comforters and these are particularly useful if they are used at home at sleep time.

How early can I apply for a place at the Nursery?

Parents should apply at any point after birth using the online application form and make a bank transfer of the £50 registration fee directly to the bank account detailed on the form.  Please note that there may be times where we stop accepting registration forms if the age group is heavily oversubscribed. 

When allocating places, priority is given to children who are:

  • Children of The Villa employees
  • Children who have siblings already attending The Villa (present and then past)

In addition, the Nursery may take into account the following factors:

  • Availability of spaces; taking into account the staff/child ratios, the age of the child and the applicants’ registration requirements
  • When the application is received
  • The Nursery’s ability to provide the facilities for the welfare of the child
  • Extenuating circumstances affecting the child’s welfare or his/her family
  • The Villa’s perception of the family’s long term commitment to the Nursery and/or School

THE VILLA NURSERY ADMISSIONS POLICY

ADMISSIONS POLICY
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